Privacy Policy
Effective Date: January 20. 2026
DOXX Health Management Services (“DOXX,” “we,” “our,” or “us”) is committed to protecting the privacy and security of personal information entrusted to us. This Privacy Policy explains how we collect, use, store, disclose, and safeguard information obtained through our website, digital platforms, systems, and management services.
1. Scope of This Policy
This Privacy Policy applies to information collected through:
- Our websites and digital platforms
- Online forms, applications, and portals
- Administrative and management systems
- Communications with individuals and organizations
- Business operations supporting healthcare professionals, clinics, and wellness providers
This policy applies to administrative and operational data only and does not replace the privacy practices of independent healthcare providers supported by DOXX.
2. Types of Information We Collect
A. Personal Information
May include:
- Name, email address, phone number
- Mailing address
- Professional credentials or affiliations
- Account login information
- Business or organizational details
B. Professional & Business Information
May include:
- Practice or clinic details
- Licensing status (as provided by the professional or entity)
- Operational and administrative records
- Training, education, or certification participation
C. Health-Related Information (Limited & Administrative)
DOXX does not collect or manage clinical medical records. However, in limited circumstances, we may receive administrative or operational data that could reference health-related information when supporting providers.
Such data is:
- Collected only as necessary for management services
- Handled in accordance with applicable privacy and confidentiality standards
- Never used to provide medical advice, diagnosis, or treatment
D. Website & Technical Data
Automatically collected data may include:
- IP address
- Browser type and device information
- Pages visited and usage patterns
- Cookies and similar tracking technologies
3. How We Use Information
We use collected information to:
- Provide and improve management and administrative services
- Operate websites, portals, and digital tools
- Communicate with users, clients, and partners
- Support compliance, training, and operational workflows
- Enhance security, functionality, and user experience
- Meet legal, regulatory, and contractual obligations
We do not sell personal information.
4. Relationship to Healthcare Providers & Coaching Services
DOXX is a non-clinical management services organization. All healthcare services and coaching services are provided by independent professionals or entities.
- Licensed healthcare professionals are responsible for compliance with applicable healthcare privacy laws (including HIPAA where applicable).
- Health and life coaches supported by DOXX are responsible for adhering to applicable ethical and confidentiality standards governing their professions.
DOXX supports privacy protection but does not control clinical or coaching data practices of independent providers.
5. HIPAA & Health Privacy Considerations
DOXX is not a healthcare provider and does not provide medical care. In certain arrangements, DOXX may act as a business associate or service provider to healthcare entities.
When applicable:
- DOXX safeguards protected information using administrative, technical, and physical protections
- Access to sensitive data is limited to authorized personnel
- Data is used solely for permitted management and operational purposes
6. Information Sharing & Disclosure
We may share information only:
- With authorized service providers and vendors under confidentiality obligations
- As required by law, regulation, or legal process
- To protect rights, safety, or property
- With consent or at the direction of the data subject or supported entity
We do not share data for marketing by third parties without consent.
7. Data Security
DOXX implements reasonable safeguards to protect information, including:
- Secure systems and access controls
- Role-based access limitations
- Administrative policies and staff training
- Ongoing review of security practices
No system can guarantee absolute security; however, we strive to use industry-appropriate protections.
8. Data Retention
Information is retained only for as long as necessary to:
- Fulfill operational and contractual purposes
- Meet legal and regulatory requirements
- Resolve disputes or enforce agreements
Retention periods vary based on data type and applicable law.
9. Your Rights & Choices
Depending on jurisdiction, individuals may have rights to:
- Access or request correction of personal information
- Request deletion or restriction of data
- Opt out of certain communications
- Receive information about data practices
Requests may be submitted using the contact information below.
10. Cookies & Tracking Technologies
DOXX may use cookies or similar technologies to:
- Improve website functionality
- Analyze usage patterns
- Enhance user experience
Users may adjust browser settings to manage cookies.
11. Children’s Privacy
DOXX does not knowingly collect personal information from individuals under the age of 18. If such data is identified, it will be addressed promptly.
12. Changes to This Policy
We may update this Privacy Policy from time to time. Updates will be posted on this page with a revised effective date.
13. Contact Information
For privacy-related questions or requests, contact:
DOXX Health Management Services